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NOTICE OF 2021 ANNUAL MEETING
On Thursday, April 29, 2021, at 7:00 PM, at the Village at Swinton Square Pool Deck, 1050 South Swinton Avenue, Delray Beach, FL 33444, the Annual Meeting of the Association will be held for the purpose of electing Directors and such other business as may lawfully be conducted. The Board has passed a Resolution authorizing electronic voting. Members who have consented to vote online will be able to do so by following the online voting instructions provided in the Annual Meeting Packet.
CLICK HERE FOR THE ONLINE CONSENT FORM
This form can be mailed to askelton@grsmgt.com to ensure it is received for this election.
The agenda for the Annual Meeting is
- Appointment of Inspectors of Electoions.
- Election of Directors.
- Certifying Quorum - Call to order.
- Proof of Notice of Meeting.
- Reading and disposal of unapproved minutes.
- Reports of Officers.
- Reports of Committees.
- Unfinished Business.
- New Business.
- Adjournment
Unit owners entitled to cast thirty percent (30%) of the Voting Interests of the Unit Owners (a “quorum”) must be present, in person or by proxy, at the meeting, in order for the business to be conducted, excluding election of Directpors. No quorum is necessary for the election of Directors; however, at least twenty (20%) percent of the eligible voters must cast a ballot in order to have a valid election. It is therefore VERY IMPORTANT that you either attend or provide a proxy in order to conduct business other than the election of Directors.
Immediately following the Annual Meeting, the organizational meeting of the Board of Directors will be held for the purpose of electing officers of the Association and such other business as may lawfully be conducted.
The agenda for the Board Meeting is as follows:
a. Certifying quorum – Call to Order.
b. Proof of Notice of Meeting.
c. New Business - 1). Elect Officers.
d. Adjournment.
NOTICE OF 2021 ANNUAL MEETING
On Thursday, April 29, 2021, at 7:00 PM, at the Village at Swinton Square Pool Deck, 1050 South Swinton Avenue, Delray Beach, FL 33444, the Annual Meeting of the Association will be held for the purpose of electing directors, and such other business as may lawfully be conducted. Subsequent to this “FIRST NOTICE” you will receive a “SECOND NOTICE OF ANNUAL MEETING” that will specify the agenda and advise of other important information concerning the Annual Meeting.
The purpose of this Notice is to advise you of the date, time and place of the Annual Meeting and Election and to inform you of the process for qualifying for the Board. All Consents and Voting Certificates can be emailed to forms@swintonsquare.com if you prefer to send them electronically.
PLEASE REVIEW THE OFFICIAL NOTICE OF ANNUAL MEETING WITH DETAILS REGARDING QUALIFYING FOR THE BOARD AND DEADLINES TO FOLLOW FOR THIS ANNUAL MEETING PROCESS
Our ANNUAL BUDGET MEETING was held on 11/12 @ 7:00PM by the Poolside. The VSS Board of Directors is pleased to present our approved 2020 budget with FULLY FUNDED reserves. Thank you for all of your support!
On Wednesday, June 17, 2020 at 7:00 P.M. at the pool deck of the community, a Board Meeting was held to conduct lawful business of the Association. We had a quorum of the Board present with 4 Directors present and 1 Director absent.
Here is a summary of our meeting:
Discuss and vote upon Compliance Committee fines - PASSED
Discuss and vote on perimeter hedge replacement - PASSED
The perimiter hedge will be replaced at no additional cost to the homeowners of association. We expect this project to be completed by mid-July and hope everyone is as excited as we are since this has been a growing concern over the years.
Discuss and vote on the installation of new playground equipment in the tot-lot - PASSED
We are excited to announce that new playground equippment has been approved and will be installed by mid-Aug. This equippment will be installed in the tot-lot and cover approxmiately 2/3 of the space.
Please let us know if you have any questions.
Sincerely,
VSS Board of Directors
Attention VSS Residents:
On Wednesday, May 27, 2020, the Pool and Gym will be reopening on a limited basis from 8:00AM - 7:00PM and will be for RESIDENTS ONLY. No Guests will be permitted during phase 1.
All violations should be reported immediately to: report@swintonsquare.com
The following rules and guidelines will be enforced:
Pool:
MAXIMUM OCCUPANCY: 10
- Social Distancing of 6 feet is required at all times (with exception to household members).
- All tables and chairs must be disinfected before and after each use. RESIDENTS ARE REQUIRED TO BRING THEIR OWN DISINFECTANT.
- Spot checks are performed to ensure compliance. Repeat violations will result in immediate pool closure.
Gym:
MAXIMUM OCCUPANCY: 2
- Wash your hands BEFORE and AFTER the gym.
- Social Distancing is required at all times.
- 1 hour maximum when others are waiting.
- All equipment must be disinfected before and after each use.
- Spot checks are performed to ensure compliance. Repeat violations will result in immediate gym closure.
USE AT YOUR OWN RISK