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Dear Homeowner:
On Monday, January 20, 2020 at 12:30 P.M. at the pool deck at the community, a Board Meeting of the Association will be held for the purpose of conducting the lawful business of the Association. Please take note of the agenda below.
Purpose: Board Meeting
Day: Monday, January 20, 2020
Location: VSS Pool Deck
AGENDA
The order of business for this Board Meeting is:
- Call to Order
- Certify Quorum
- Proof of Notice
- Approval of Minutes
- Old Business
- New Business
- Appointment of Compliance Committee Members
- Review and Vote upon Compliance Committee fines
- Adjournment
Sincerely,
VSS Board of Directors
Our ANNUAL BUDGET MEETING was held on 11/29 @ 5:30PM by the Poolside. The VSS Board of Directors is pleased to present our approved 2020 budget with FULLY FUNDED reserves. Thank you for all of your support!
On Thursday, August 29, 2019 at 7:00 P.M. at the pool deck of the community, a Special Board Meeting of the Association was held for the purpose to vote on a Resolution to revise and adopt our Rules and Regulations. We had a quorum of the Board with 3 Directors present and 0 Directors absent.
Resolution to amend and adopt our Rules and Regulations - PASSED
CLICK HERE to view the packet that was mailed to all Residents
Please be advised of the following revisions to the Rules and Regulations:
- All occupants (including minor children) must be registered through the Association. All occupants 18 and older are required to be screened through a background check and approved by the Association prior to occupancy. [Rule 25]
- Residents are required to obtain approval for all pets and abide by the restrictions set forth in the Declarations. This includes but is not limited to the 40lb weight restriction, 2 pet maximum, and non-aggressive breed restriction. [Rule 28]
- Residents are required to register their guests (including minor children) who reside on the property for more than 7 days. Extended Guest Registration is only permitted for a maximum of 30 days. [Rule 29]
- Any guest who is residing for longer than 30 days per calendar year will be considered a Resident and is required to complete the New Resident Registration Application along with the associated forms. [Rule 30]
- An ARB Application is required for all proposed modifications to the exterior of a Unit or Limited Common Element. All changes are subject to legal review and Board approval before any work can be commenced. Some examples of the type of proposals that must be submitted through this process are: Patio Extensions, changes to landscaping, changing door hardware, etc. [Rule 33]
We ask all residents to do their part in supporting the VSS Board of Directors and Committee to create a peaceful and harmonious environment for all. If you have questions or are interested in learning more about this committee, please contact Amber Skelton at 561-641-8554 ext 189 or by email at askelton@grsmgt.com.
Sincerely,
VSS Board of Directors
On Thursday, August 1, 2019 at 7:00 P.M. at the pool deck of the community, a Board Meeting was held to conduct lawful business of the Association. We had a quorum of the Board present with 4 Directors present and 1 Director absent.
Here is a summary of our meeting:
Discussed potential new rules and regulations around Visitors and Guests. The Board approved the use of a new form that is required for Extended Guest (those who are visiting for longer than 7 days and approved the use of a form to register residents who are residing at VSS but are not on the Deed or Lease of a Unit. This process is important to ensure we obtain background checks on all residents.
Discussed community concerns around the lack or process for existing residents who obtain pets after moving in. The Board implemented a new form and process to ensure residents obtain pre-approval for pets and also have record from the Board that their pet is approved.
Discussed potential new rules and regulations around an ARB Approval process. The Board approved a new ARB form and will require all Unit Owners to apply for any ARB modification prior to commencing any work.
Discussed and voted on adding additional lighting at the Community Entrance. The lighting will be located around the community sign (at entrance) and landscaping around the north and south side of the entrance and exit. The installation required conduit to be pulled underground to all locations and also requires the installation of an additional meter. The total cost for this project is $8,200. - PASSED
Discussed and voted on a new Pest Control and Fertilization company after terminating the agreement with our previous vendor. Amber went over competative proposals and the Board decided to go with Plant and Pest Management of South Florida for the annual cost of $9,000 - PASSED
The Board will be moving forward with the proposed changes to the Rules and Regulations and has called a Special Board Meeting on 8/29/2019 to propose a Resolution.
PLEASE NOTE: All new forms that were approved by the Board are posted on our website under VSS Documents under "Applications" or under the Forms section of the Home page.
Please let us know if you have any additional questions. Thank you for your continued support.
Sincerely,
VSS Board of Directors
Dear Homeowner:
The Board of Directors of the Village at Swinton Square Condominium Association, Inc. will meet on Thursday, August 29, 2019, at 7:00 p.m. at the pool deck at Village at Swinton Square Condominium Association, Inc., 1050 South Swinton Avenue, Delray Beach, FL 33444. The agenda items for the meeting are as follows:
Purpose: Special Board Meeting
Day: Thursday, August 29, 2019
Location: VSS Pool Deck
The order of business for this Board Meeting is:
- Certify Quorum - Call to Order.
- Proof of notice of meeting.
- Consideration and adoption of revised Rules and Regulations.
- Adjournment.
Sincerely,
VSS Board of Directors