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On Thursday, August 1, 2019 at 7:00 P.M. at the pool deck of the community, a Board Meeting was held to conduct lawful business of the Association. We had a quorum of the Board present with 4 Directors present and 1 Director absent.
Here is a summary of our meeting:
Discussed potential new rules and regulations around Visitors and Guests. The Board approved the use of a new form that is required for Extended Guest (those who are visiting for longer than 7 days and approved the use of a form to register residents who are residing at VSS but are not on the Deed or Lease of a Unit. This process is important to ensure we obtain background checks on all residents.
Discussed community concerns around the lack or process for existing residents who obtain pets after moving in. The Board implemented a new form and process to ensure residents obtain pre-approval for pets and also have record from the Board that their pet is approved.
Discussed potential new rules and regulations around an ARB Approval process. The Board approved a new ARB form and will require all Unit Owners to apply for any ARB modification prior to commencing any work.
Discussed and voted on adding additional lighting at the Community Entrance. The lighting will be located around the community sign (at entrance) and landscaping around the north and south side of the entrance and exit. The installation required conduit to be pulled underground to all locations and also requires the installation of an additional meter. The total cost for this project is $8,200. - PASSED
Discussed and voted on a new Pest Control and Fertilization company after terminating the agreement with our previous vendor. Amber went over competative proposals and the Board decided to go with Plant and Pest Management of South Florida for the annual cost of $9,000 - PASSED
The Board will be moving forward with the proposed changes to the Rules and Regulations and has called a Special Board Meeting on 8/29/2019 to propose a Resolution.
PLEASE NOTE: All new forms that were approved by the Board are posted on our website under VSS Documents under "Applications" or under the Forms section of the Home page.
Please let us know if you have any additional questions. Thank you for your continued support.
Sincerely,
VSS Board of Directors
Dear Homeowner:
The Board of Directors of the Village at Swinton Square Condominium Association, Inc. will meet on Thursday, August 29, 2019, at 7:00 p.m. at the pool deck at Village at Swinton Square Condominium Association, Inc., 1050 South Swinton Avenue, Delray Beach, FL 33444. The agenda items for the meeting are as follows:
Purpose: Special Board Meeting
Day: Thursday, August 29, 2019
Location: VSS Pool Deck
The order of business for this Board Meeting is:
- Certify Quorum - Call to Order.
- Proof of notice of meeting.
- Consideration and adoption of revised Rules and Regulations.
- Adjournment.
Sincerely,
VSS Board of Directors
Our ANNUAL MEETING was held on 4/18/2019 @ 7:00PM at the VSS Pool Deck.
We had another amazing year at VSS and couldn't do it without everyone's continued support!
Here is your Board of Directors:
Robert Kurimski, President
Doug Guido, Vice President
Karen Gobrecht, Treasurer
Marie Whelan, Secretary
Vickie Stevenson, Director
Sincerly,
VSS Board of Directors
NOTICE OF 2019 ANNUAL MEETING
On Thursday, April 18, 2019, at 7:00 PM, at the Village at Swinton Square Pool Deck, 1050 South Swinton Avenue, Delray Beach, FL 33444, the Annual Meeting of the Association will be held for the purpose of conducting the lawful business of the Association. The agenda for the Annual Meeting is:
- Certifying Quorum - Call to order.
- Proof of Notice of Meeting.
- Reading and disposal of unapproved minutes.
- Reports of Officers.
- Reports of Committees.
- Unfinished Business.
- New Business.
- Adjournment
Unit owners entitled to cast thirty percent (30%) of the Voting Interests of the Unit Owners (a “quorum”) must be present, in person or by proxy, at the meeting, in order for the business to be conducted. It is VERY IMPORTANT that you either attend or provide a proxy in order to conduct business at this Annual Meeting.
Pursuant to Florida law, an election of the directors of this Association is not required, since the number of candidates was less than or equal to the number of vacancies to be filled. Accordingly, the names of the New Board Members will be announced at the Annual Meeting.
Immediately following the Annual Meeting, the organizational meeting of the Board of Directors will be held for the purpose of electing officers of the Association and such other business as may lawfully be conducted.
The agenda for the Board Meeting is as follows:
a. Certifying quorum – Call to Order.
b. Proof of Notice of Meeting.
c. New Business - 1). Elect Officers.
d. Adjournment.
NOTICE OF 2019 ANNUAL MEETING
On Thursday, April 18, 2019, at 7:00 PM, at the Village at Swinton Square Pool Deck, 1050 South Swinton Avenue, Delray Beach, FL 33444, the Annual Meeting of the Association will be held for the purpose of electing directors, and such other business as may lawfully be conducted. Subsequent to this “FIRST NOTICE” you will receive a “SECOND NOTICE OF ANNUAL MEETING” that will specify the agenda and advise of other important information concerning the Annual Meeting.
The purpose of this Notice is to advise you of the date, time and place of the Annual Meeting and Election and to inform you of the process for qualifying for the Board.
PLEASE REVIEW THE OFFICIAL NOTICE OF ANNUAL MEETING WITH DETAILS REGARDING QUALIFYING FOR THE BOARD AND DEADLINES TO FOLLOW FOR THIS ANNUAL MEETING PROCESS